The role provides comprehensive administrative, information management, procurement and facilities support to the Engineering Department and ensure efficient procurement coordination, document control, operational permit administration and effective reporting support to the Engineering Management Team. The role is responsible for maintaining engineering records (with emphasis on timely payments to vendors), processing maintenance documentation, administering engineering systems, coordinating schedules and meetings, controlling statutory records and supporting the management of maintenance and engineering information. The role contributes to operational efficiency, regulatory compliance and effective asset management through accurate administration and reporting.

Document Control and Record Management: 

• Maintain engineering records, registers, job cards, inspection documentation, reports and related departmental files

•        Coordinate administrative requirements linked to engineering maintenance, contractor management and departmental meetings.

•        Capture, update and retrieve engineering data to support planning, reporting and decision-making.

•        Assist with the preparation and distribution of engineering reports, schedules, minutes, action trackers and correspondence.

•        Support compliance by ensuring that required documentation is complete, current, filed and available for internal or external review.

•        Liaise with internal stakeholders, service providers and contractors regarding documentation, access requirements and administrative follow-ups.

•        Track outstanding information, approvals and submissions to support timely completion of engineering activities.

Statutory and Compliance Administration:

•        Maintain statutory engineering records required under mining legislation and track statutory inspections, certifications and compliance schedules.

•        Monitor expiry dates of engineering licenses, permits and certifications and assist with preparation of documentation for regulatory inspections and audits.

•        Coordinate and ensure compliance documentation is accurately maintained and readily available in support engineering compliance reporting requirements.

Procurement and Vendor Administration:

•        Iniate and process procurement requests for maintenance materials and services and assist with the creation and tracking of purchase requisitions and purchase orders.

•        Liaise with Supply Chain regarding procurement status in maintaining approved supplier documentation records. 

•        Track contractor documentation and compliance requirements and monitor expenditure records and assist with budget administration.

Reporting and Data Management: 

    •        Compile and distrubute daily, weekly and monthly engineering reports to the Resident Engineer and other departmental members.

    •      Maintain maintenance performance dashboards and KPI records and capture engineering performance data into reporting systems.

   •   Assist with budget tracking and expenditure reporting.